Post by Admin on Sept 17, 2014 12:55:02 GMT -5
Meeting #1: 9/17/2014
AGENDA #1 - OCCD 50th Anniversary Committee - Meeting 1.docx (76.18 KB)
AGENDA #2 - OCCD 50th Anniversary Committee Agenda #2
AGENDA #3 - OCCD 50th Anniversary Committee Agenda #3
Minutes/To Do:
General Items
1. Rollin/Lisa/Amy meeting on Nov 24th
a. detailed cost analysis comparison (Statehouse v. Hotel)
- loss of revenue estimate at hotel pavillion
- food beverage gap ($5,000 contract)
- Cost of full scale dinner v. hors d'oeuvres less formal
- including bus transport, rental fee, state trooper fee and table and chair cost.
2. We’d like to finalize the celebration venue by next conference call (Dec 17th)
3. Ken would like to have cost analysis before Dec 3rd OCCD Board meeting
Needs OCCD Board Approval
4. Donation Request Letter
5. Cost Analysis (Comparison)
6. New Member Letter
7. New Intern of the Year Award
8. OCCD Speaker Invitation Letter (Ken)
Sponsorship Committee
9. Lisa & Deb/Pat working on structuring the Foundation
a. Board approved by-laws in Oct with minor alterations
b. Application Board for 501(c)3 (in process)
10. Amy finalizing letter to members to donate
a. Amy will send draft to Ken for approval
b. How will donors be featured in program?
c. Working some sort of visual representation of donation progress
11. Lisa and Rollin & Amy will meet Nov 24
a. Hard cost estimates and analysis (comparison Hotel/Statehouse venues)
b. Attendance goals
c. Sponsorship goals
d. Finalize bus service cost if reception at Statehouse
e. Cost analysis should be complete and sent to Ken before Dec 3, so that he can present to board.
New Membership Campaign
12. Randi finalizing list of counties and cities that receive HUD funds
a. Non-Profits
b. Consultants
c. Educational Institutions (Capital)
d. Banks
e. CRAs
13. Randi is leading the new member campaign team (5 people)
14. Randi & Jordan will work on Survey to current members
15. Randi will send the New Member letter draft to Ken to get approved by board (Dec 3.)
16. OCCD Board approved 3 new members already! (Eastern Gateway Community College, Heritage Ohio & Cleveland Restoration Society)
Social Media
17. Omri will start collecting content from Pat and anyone else
18. Sarah has updated OCCD FB page with new logo and is in process to put 50th Logo onto OCCD websites and any other social media outlets
19. Omri & Sarah will host a subcommittee conference call to brainstorm new ideas and vision, to present at next conference call meeting.
Member Awards
20. Ken will put new award (Intern of the Year Award) on the Dec. 3 OCCD Board Agenda
21. Need to make final decision about splitting up the awards process
a. Legacy and Public Service Award @ celebration
b. Other awards at luncheon
22. OCCD VP to look into sponsors for luncheon
a. OCCH & Squire Patton-Boggs
b. Past sponsors have given $1,500 & $2,000
23. Award recipients to be featured in the program book
24. Rollin to send Award process material to committee
25. Nomination campaign to begin in January
a. Consider reaching out to current members for new member suggestions as well
26. Need to address finance gap if considering Statehouse venue
a. approximately $2,500 - $2,700
b. Need approx. 120 ppl to attend Thursday luncheon to break even
c. Will have better idea once cost analysis complete
Anniversary Brochure / Gift
27. Ad sales were a popular idea, need to develop this idea more in coordination with sponsorship opportunities
28. Gift ideas: USB PowerBank, Ohio Necklace, 1GB flash drive, Portable Charges, Pens, Canteens
a. Omri will continue to try and find lower cost options for power banks
b. Try and finalize commemorative gift in Dec 17th CC meeting.
29. Oren Henry to follow up with ZoomGrants about sponsoring the commemorative gift
Summer Meeting / Anniversary Program
30. Jorgelle will look into booking HUD Secretary to speak
a. Ken is drafting OCCD Speaker Invitation letter
b. will need more details eventually (speaker for luncheon or celebration)
31. Rollin & Amy will brainstorm for luncheon speakers
32. Brainstorm additional pre/post-conference activities (sports game, art tour, food tour, North Market etc..)
a. need to consider transportation
NAVIGATE TO:
>FORUM HOMEPAGE<
AGENDA #1 - OCCD 50th Anniversary Committee - Meeting 1.docx (76.18 KB)
AGENDA #2 - OCCD 50th Anniversary Committee Agenda #2
AGENDA #3 - OCCD 50th Anniversary Committee Agenda #3
Minutes/To Do:
General Items
1. Rollin/Lisa/Amy meeting on Nov 24th
a. detailed cost analysis comparison (Statehouse v. Hotel)
- loss of revenue estimate at hotel pavillion
- food beverage gap ($5,000 contract)
- Cost of full scale dinner v. hors d'oeuvres less formal
- including bus transport, rental fee, state trooper fee and table and chair cost.
2. We’d like to finalize the celebration venue by next conference call (Dec 17th)
3. Ken would like to have cost analysis before Dec 3rd OCCD Board meeting
Needs OCCD Board Approval
4. Donation Request Letter
5. Cost Analysis (Comparison)
6. New Member Letter
7. New Intern of the Year Award
8. OCCD Speaker Invitation Letter (Ken)
Sponsorship Committee
9. Lisa & Deb/Pat working on structuring the Foundation
a. Board approved by-laws in Oct with minor alterations
b. Application Board for 501(c)3 (in process)
10. Amy finalizing letter to members to donate
a. Amy will send draft to Ken for approval
b. How will donors be featured in program?
c. Working some sort of visual representation of donation progress
11. Lisa and Rollin & Amy will meet Nov 24
a. Hard cost estimates and analysis (comparison Hotel/Statehouse venues)
b. Attendance goals
c. Sponsorship goals
d. Finalize bus service cost if reception at Statehouse
e. Cost analysis should be complete and sent to Ken before Dec 3, so that he can present to board.
New Membership Campaign
12. Randi finalizing list of counties and cities that receive HUD funds
a. Non-Profits
b. Consultants
c. Educational Institutions (Capital)
d. Banks
e. CRAs
13. Randi is leading the new member campaign team (5 people)
14. Randi & Jordan will work on Survey to current members
15. Randi will send the New Member letter draft to Ken to get approved by board (Dec 3.)
16. OCCD Board approved 3 new members already! (Eastern Gateway Community College, Heritage Ohio & Cleveland Restoration Society)
Social Media
17. Omri will start collecting content from Pat and anyone else
18. Sarah has updated OCCD FB page with new logo and is in process to put 50th Logo onto OCCD websites and any other social media outlets
19. Omri & Sarah will host a subcommittee conference call to brainstorm new ideas and vision, to present at next conference call meeting.
Member Awards
20. Ken will put new award (Intern of the Year Award) on the Dec. 3 OCCD Board Agenda
21. Need to make final decision about splitting up the awards process
a. Legacy and Public Service Award @ celebration
b. Other awards at luncheon
22. OCCD VP to look into sponsors for luncheon
a. OCCH & Squire Patton-Boggs
b. Past sponsors have given $1,500 & $2,000
23. Award recipients to be featured in the program book
24. Rollin to send Award process material to committee
25. Nomination campaign to begin in January
a. Consider reaching out to current members for new member suggestions as well
26. Need to address finance gap if considering Statehouse venue
a. approximately $2,500 - $2,700
b. Need approx. 120 ppl to attend Thursday luncheon to break even
c. Will have better idea once cost analysis complete
Anniversary Brochure / Gift
27. Ad sales were a popular idea, need to develop this idea more in coordination with sponsorship opportunities
28. Gift ideas: USB PowerBank, Ohio Necklace, 1GB flash drive, Portable Charges, Pens, Canteens
a. Omri will continue to try and find lower cost options for power banks
b. Try and finalize commemorative gift in Dec 17th CC meeting.
29. Oren Henry to follow up with ZoomGrants about sponsoring the commemorative gift
Summer Meeting / Anniversary Program
30. Jorgelle will look into booking HUD Secretary to speak
a. Ken is drafting OCCD Speaker Invitation letter
b. will need more details eventually (speaker for luncheon or celebration)
31. Rollin & Amy will brainstorm for luncheon speakers
32. Brainstorm additional pre/post-conference activities (sports game, art tour, food tour, North Market etc..)
a. need to consider transportation
NAVIGATE TO:
>FORUM HOMEPAGE<